The use of price quotation template is a good means to create just accurate price quotes. This guide summaries how to create a free quotation template of your services or products to your potential clients. Price Quote Format A quote consists of information about the amounts of precise products, terms and conditions of payments and delivery. Invoice simple the ultimate invoice maker: Send simple invoices using professional templates, invoice generator, PDF invoices and quotes, online payments, bill organizer, receipt and expense tracking, and business reporting — all rolled up into one easy-to-use app. Downloadable Quote Template. Here’s our compilation of free quote templates. Feel free to download, modify and use any you like. For more estimate templates refer to our main page. These templates are licensed for private use only, not for resale or distribution.
Each free estimate template is a simple and easy way to send a professional-looking quote to clients. Simply download a file and fill out the customizable fields. Then you’re ready to email or print and mail the estimate.
Estimate template highlights
Similar to our invoice templates, we’ve put in quite a bit of effort to make sure that our estimate templates look great.
- Completely free, blank estimate template ready to send to clients
- Fully customizable
- Professional format with all essential estimate elements
- Automatic formulas for calculating totals, taxes…
What’s the difference between an Estimate and an Invoice?
Invoices are a written agreement verifying the exchange between the buyer and seller, which establish an obligation to pay on the part of the buyer. Estimates are only a rough quote of costs while invoices include actual costs of a transaction.
With estimates (sometimes called quotes) you’re predicting how much a project may cost or how long it will take to complete. There’s no legal obligation to stick to those predictions once your client has agreed to work with you, however customers won’t like it if your final invoice differs too much from your initial quoted price. Because of this it’s best to give realistic time and cost estimates.
What about quotes?
Quotes, pricing quotes or sales quotes are very similar to estimates. The difference is that quotes are for fixed cost projects, whereas estimates are more of a ‘educated guess’.
Free Quote Templates For Word
When you give out a quote you’re committing to sticking to that price. Even if you end up putting more time in than you expected. On the other hand with an estimate, it’s understood that the end price may differ as the scope of the project becomes clearer.
Which people use really depends on your industry and type of work you do. For example graphic designers and photographers typically give out quotes. On the other hand construction companies and programmers give out estimates.
As a document quotes and estimates are essentially the same. They both contain the same sections and information.
If you prefer to give out quotes, then we’ve got you covered. Check out our dedicated quote template page. The templates are the same as the estimate templates here, except they say ‘quote’ in various places.
What to include on an estimate
Here’s a breakdown of what you need to include in your estimates:
- Standard info: date, estimate number (for organizing and future reference), company info
- Line items: break down the different parts of the project. Try to be as descriptive as possible with these. This section usually makes up the bulk of the project. A few possible line item types:
- Number of hours required to complete a task.
- Materials or equipment.
- Licenses and fees. For example if you’re working on building renovations, the local city council may require an inspection of your plans and materials before you get started.
- How long the estimate is valid for. Prices for materials and workers may change over time, so you should always include an ‘expiry’ for your estimate.
- Project timeline. Customers usually ask for quotes for projects that take more than one day. Because of this it’s always useful to write how long the project usually takes.
- Deposit and payment requirements. Similar to the above point, estimates are only given for larger projects. Because of this it’s normal to ask for some sort of deposit or incremental payments (e.g: 30% at start, 30% at half way point, 40% after handoff).
Our estimate templates have places laid out for each of the above items.
A Price Quote, Sales Quote, or Service Quote can be a legally binding agreement between a vendor and a customer to deliver products and/or services at a predefined price. When the quote is accepted by the customer, the quote is then normally converted to an invoice. If you are looking for an easy yet professional way to create a price quote, download our free Price Quote Template below.
One of the easiest ways to create a price quote template for your business is to first start from an appropriate invoice template. For example, the first quote template on this page was created from our free invoice template. The second was created from our billing invoice template. The main differences between an invoice and a quote are explained below. So, if you need a more specific format such as a sales quote for the sale of goods or a service quote for hourly work, you could download the Sales Invoice or Service Invoice and convert them into a quote template with just a few minor changes.
This screenshot shows the original Excel 2003 version. The newer versions are very similar.
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⤓ Excel (.xlsx)⤓ Google SheetsOther Versions
License: Private Use (not for distribution or resale)
'No installation, no macros - just a simple spreadsheet' - by Jon Wittwer
Description
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This free Price Quote Template is almost exactly the same as our free invoice template, with just a few minor modifications. The sims freeplay hack. The new Excel 2007+ version gives you 2 different designs to choose from (on separate worksheets). The second design lets you enter unit costs and quantities.
The following points explain the difference between the quote template and the invoice template:
- Some of the labels have been changed from 'invoice' to 'quote'.
- We've added an example 'New client discount' line to show how you can include discounts on your price quote.
- The Comments section has been changed to a Terms and Conditions section with a place for the customer to accept the quote by signing. You can remove the signature line if you don't need that, and add your own terms and conditions.
If you would like to provide your customer with a work estimate that is not a binding contract, you can try our job estimate template.
Download
⤓ Excel (.xlsx)⤓ Google SheetsDescription
This quote template is based on the billing invoice and job estimate designs, and is general enough to be used for many types of service businesses. Guncon 2 pc drivers.
License: Private Use (not for distribution or resale)
How to Use the Price Quote Template
A price quote is almost exactly the same as an invoice except for the following 5 points:
- Expiration Date: A quote should include an 'Expiration Date' or 'Valid Until Date', after which the quote is no longer valid (meaning that the vendor is not bound to the prices quoted after that date).
- Quote #: Depending on your quote and invoice tracking system, the quote # and the associated invoice # might end up being the same thing. But on the quote, you should label it 'Quote #' to avoid confusing the customer into thinking that the quote is an invoice.
- Prepared By: Your customer will want to know who they can contact if they have questions. Unlike an invoice which is a bill for a sale that has already taken place, a price quote is a tool for completing a sale. You want your customer to know that they have a real person they can contact. You could include a 'Prepared by:' field below the address, and/or use the comment at the bottom of the template. If you were converting a sales invoice into a sales quote, use the 'Salesperson' field list who prepared the price quote.
- Terms and Conditions: Instead of comments that just specify payment requirements, you might need to spell out other terms and conditions. This could be done within the body of the invoice (underneath the description of an item) or in a separate 'Terms and Conditions' section.
- Customer Signature: A price quote often has a place for the customer to sign their name to indicate their acceptance of the quote, but not always. It is common for businesses to email their customers a quote and then ask for an indication of acceptance via email. The higher the price, the more likely that a signature is or ought to be required.
New Client Discounts
New client discounts are a common way to help entice a new customer to purchase from you. Your customer might be requesting price quotes from multiple businesses, so your 'new client discount' might be the thing that makes the sale. You can include discounts by entering the description for the discount on a separate line and entering a negative price.
You also might want to specify in an email that you will give the client an additional discount of $XX if they accept your quote by [the date]. People love discounts, and offering a discount to a client if they accept your quote with 7 days might encourage them to decide to go with your company instead of just delaying indefinitely or continuing to seek quotes from other businesses.
How to Print and Send a Price Quote
Free Quote Template For Mac Download
When it comes to price quotes, most interactions these days occur via email, by sending the customer a PDF of the quote. You shouldn't be sending your customer the actual Excel file that you use to create the price quote, especially if you also store a list of customers or prices within the file.
I would strongly recommend that you get a tool that will allow you to print an Excel document to a PDF. Adobe Acrobat includes a PDF print driver, but there are free tools as well. Pyramid induction manual.
How to Manage Your Price Quotes
There are great online services these days for managing sales quotes and invoices, but if you only occasionally send out quotes, a simple Excel spreadsheet should suffice. You can keep track of your price quotes and create special quote templates for specific clients the same way you might do this for invoices: see our Invoicing article.